The Best Free When I Work Alternative
Use AYYES as a practical free When I Work alternative for attendance tracking, projects, kiosks, screenshots, app activity, timesheets, and reports.
AYYES vs When I Work
| Feature | AYYES | When I Work |
|---|---|---|
| Free plan | 12 seats free | Free plan available |
| Paid plan | Starts at $0.88/seat/month | Starts at $5/seat/month |
| Team Time Tracking | ✓ | ✓ |
| Project Visibility | ✓ | ✓ |
| Kiosk Time Clock | ✓ | ✓ |
| Timesheets | ✓ | ✓ |
| Screenshot Tracking | ✓ | ✕ |
| App Activity Tracking | ✓ | ✕ |
| Idle Detection | ✓ | ✓ |
| Activity Logs | ✓ | ✓ |
| PDF And Excel Export | ✓ | ✓ |
| Simple Work Manager Dashboard | ✓ | ✕ |
AYYES AI Platform
Compare AYYES AI with
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Clockshark
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Hubstaff
Time Doctor
Toggl Track
Connecteam
Harvest
Everhour
Timely
QuickBooks Time
Timesheets.com
Homebase
Timeular
Jibble
Replicon
Ebillity
Sling
7shifts
Buddy Punch
Calamari
Clockshark
Deputy
How AYYES Works
Follow these eight practical steps to set up the workflow and keep records clear.
Step 1
Create Account
Step 2
Add Team Members
Invite employees, assign roles, and keep active, inactive, and pending members organized.
Step 3
Create Projects And Tasks
Create projects, add tasks, set priorities, and assign work to the right people.
Step 4
Track Time From Web, Desktop, And Kiosk
Let users check in, start timers, use kiosk mode, add notes, and record work sessions.
Step 5
Review Team Activity
Review daily activity, member activity, manual time, work status, and proof of work.
Step 6
Monitor Screenshots And Apps
Use screenshot tracking, app and website activity, keyboard and mouse activity, and idle detection.
Step 7
Review Timesheets
Review detailed and summarized timesheets by team member, project, or date.
Step 8
Export Reports
Download timesheets as PDF or Excel, or email reports for payroll and client updates.
AYYES Features
Use AYYES to track time, manage projects, review proof of work, and export reports from one simple work manager.
Simple Time Tracking
Track work time from the web app, desktop tracker, or kiosk mode. Team members can check in, add notes, use manual time entry, and keep daily work records clear.
Projects And Tasks
Create projects, add tasks, set priorities, assign departments, track billable rates, and review work status from one dashboard.
Screenshot Tracking And App Activity
Use screenshot tracking, App Activity Tracking, keyboard and mouse activity, idle detection, and activity logs to understand what was done during tracked time.
Timesheets And Reports
Review detailed and summarized timesheets by team member, project, or date. Export PDF and Excel reports for payroll, billing, and client updates.
Team And Kiosk Management
Add team members, manage active and inactive users, assign licenses, and use kiosk check-ins for shared workstations or front desk teams.
Frequently Asked Questions
What is the best free alternative to When I Work?
AYYES. When I Work schedules shifts; it doesn’t monitor work – no app activity tracking, no project dashboard, no idle detection. AYYES adds the visibility layer for desk and remote staff: app tracking, screenshots, projects and tasks.
How does AYYES pricing compare to When I Work?
AYYES: free for up to 12 users, paid from $0.88 per seat per month billed annually (30-seat minimum on paid plans). When I Work: free plan available, paid from $5 per seat per month.
Does When I Work track app usage?
No. It’s built for scheduling hourly teams. AYYES shows which apps and websites each person used – plus screenshots and activity levels – for the hours that scheduling tools don’t inspect.
Why do teams add AYYES next to When I Work?
Their work goes beyond shifts. When I Work keeps running the roster; AYYES verifies the desk and remote hours with app tracking and screenshots – at $0.88 per seat.
Can I switch from When I Work to AYYES?
Yes. CSV task import, project templates, and same-day setup for most teams.
Start tracking time with AYYES
30-Day Free Trial | No Credit Card Required | Flexible Plans
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